Responsible for the drafting and maintenance of township board meeting minutes
Publishes board meeting minutes
Notifies township board members of Special Township Board Meetings
Maintains custody of all township records not assigned by law to another board office
Keeps the township Oath of Office Book
Responsible for maintaining the township Ordinance Book (ordinances, including the zoning ordinances, must be filed with the clerk)
Receives and delivers tax certificates (often L-4029) of taxing entities to supervisor for summer and winter tax bills
Accounts for all township funds
Monthly reconciles general ledger against treasurer’s banking ledger, receipts and deposits (required by Michigan Treasury Accounting Procedures Manual; in a chapter township, MCL 42.29)
Prepares financial reports for the township board:
At least monthly balance sheet by fund (best practice per Michigan Treasury Accounting Procedures Manual)
At least monthly check report
At least quarterly revenue and expenditure report (required per Michigan Treasury Accounting Procedures Manual)
Provides information to assist in development of budget, at least for clerk’s area of responsibility (Clerk’s department, Elections Department)
Initiates and signs all payments leaving township (except current-year tax collection disbursement account) ONLY treasurer or deputy can sign payments (checks/electronic) for the “treasurer’s side.” Someone else can co-sign preparation of payment.
Unless records are assigned by law to another office, maintains or oversees maintenance of personnel, payroll and payables records
Elections
Township “department head” for elections (budgeting and preparation for equipment, software, training, internal staffing, etc.)
Chairs the township election commission, which appoints election inspectors and conducts specific other pre-election functions
Voter registration (done year-round, including specific hours during 14 days prior to an election, early voting days and Election Day)
Qualified Voter File maintenance and updating
Candidate and local proposal petition filings
Publishing and posting election notices
Absent voter process—lists, applications and ballots
Military and overseas voters
Ballot proofing
Preparation and programming of election equipment (electronic pollbook, working with election commission on equipment for preliminary and public accuracy tabulation tests)
